Sample management · showrooms & fashion PR
Relavio helps fashion showrooms track samples on loan, manage returns, and keep stylists and editors informed without the endless follow-up.
Sample management for fashion PR agencies, designer showrooms, and brands.
The problem
01 / The Bleed
Runway samples go out to stylists, editors and talent with nothing but a text thread behind them — and come back late, damaged, or not at all. Relavio writes a chain-of-custody record at every check-out: which exact piece, to whom, until when.
02 / The Chore
An hourly watchdog sends one courteous reminder before each due date and one notice after it — in your showroom’s name, inside Paris quiet hours, with scheduling rules that prevent duplicate reminders for the same loan.
03 / The Friction
Scan the retail barcode already on the garment, print QR labels on any office printer, or simply tap the piece on screen. When a barcode is shared by several garments, Relavio asks which exact piece is in your hand.
Where collections become part of the conversation. Not lost items on a spreadsheet.
The system
Each showroom’s records are kept separate by the database
I / Multi-tenant workspaces
Agencies and multi-label houses switch between the showrooms they’re authorised for straight from the title. Each view loads only that showroom’s pieces, borrowers and loans — separated by the database itself, not just the screen.
*Illustrative showroom tracking data. Active overdue items are managed dynamically outside historical metrics.
Camille L.
100%Noor H.
80%Theo B.
33%| Borrower | Loans | On time | Late | Damaged | Active | On-time rate |
|---|---|---|---|---|---|---|
Camille L. Stylist | 9 | 8 | 0 | 0 | 1 | 100% |
Noor H. Editor | 6 | 4 | 1 | 1† | 1 | 80% |
Theo B. Stylist | 7 | 2 | 4 | 2† | 1 | 33% |
Loans = on time + late + active · on-time rate = on time ÷ completed returns · † a damaged return may also be late — it counts in both columns
II / Reliability profile
Your relationships with stylists and editors are the business. Instead of an opaque risk number, every profile shows plain counts — loans, on time, late, damaged — and the on-time rate across completed returns. A piece that is overdue right now is shown apart from history.
Atelier Noir · Returns
Hi Camille, ready to send back the Silk Crimson Evening Gown?
III / Tokenised shipping handshake
Every loan carries its own unguessable link. The stylist opens it on their phone, confirms the pickup address and requests a prepaid return label — no account, no app, no back-and-forth. The secure return link automatically deactivates the moment the loan allocation is closed.
Founding pilot
We’re inviting a small number of fashion PR agencies and designer showrooms to pilot Relavio.